Teenva AI & Digital Ventures builds intelligent document processing (IDP) for operations, finance, legal, and HR teams from Bangalore, India. Upload PDFs, scans, and emails—Teenva classifies document type, extracts fields with OCR + ML, routes low-confidence rows to human review, and exports JSON to your ERP, Zoho, or workflow automation—without re-keying invoices, contracts, and application forms.
Manual data entry scales linearly with document volume. Teenva IDP cuts touch time per document, improves accuracy with validation rules, and indexes approved content into an AI knowledge base for search. For AP-heavy flows, see also AI invoice processing.
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AI document processing—OCR, extraction, validation, and export for operations documents.
Hub: AI solutions · Domain: Operations & Management
Document types we process
| Type | Typical fields extracted |
|---|---|
| Invoices / bills | Vendor, GSTIN, line items, tax, total, due date |
| Purchase orders | PO number, SKU, qty, delivery date |
| GRN / delivery notes (scoped) | Received qty vs PO match fields |
| Contracts (scoped) | Parties, effective date, renewal, key clauses (indexed) |
| Application forms | Applicant fields, checkboxes, signatures present |
| ID / compliance docs (scoped) | Handoff to KYC patterns |
| Bank statements (scoped) | Transactions for categorization |
| Email attachments | Auto-ingest from shared mailbox (scoped) |
Templates are trained or configured per layout—not one generic parser for every vendor format.
IDP pipeline
| Stage | What happens |
|---|---|
| Ingest | Upload, email, SFTP, API multipart |
| Classify | Invoice vs PO vs contract → workflow route |
| OCR / layout | Text + table cells from scan or native PDF |
| Extract | Field models + LLM assist on unstructured clauses (scoped) |
| Validate | Rules: GST math, date order, mandatory fields |
| Human review | Queue for confidence < threshold |
| Export | Webhook, CSV, ERP API post |
| Archive | Searchable store for RAG / knowledge base |
Features we implement
- Multi-channel ingest — Drag-drop UI, email listener, batch ZIP
- Template studio (scoped) — Label fields on sample docs; few-shot per vendor
- Table extraction — Line items with column alignment on messy PDFs
- Handwriting (scoped) — Forms with pen input where quality allows
- Duplicate detection — Same invoice number blocked
- Audit trail — Original file, model version, reviewer edits
- Confidence scores — Per field; route to review selectively
- India GST (scoped) — GSTIN, HSN, CGST/SGST/IGST validation rules
- SLA dashboard — Docs/hour, straight-through processing rate
- API-first — Embed in your custom ops portal
Architecture
Document source (upload, email, SFTP)
Preprocess (deskew, DPI, split multi-page)
Classifier → extraction models per doc type
Validation rules engine
Review UI (human) OR auto-approve
Export → ERP / accounting / workflow trigger
Optional index → enterprise search / knowledge base
- Private deployment — Documents stay in your VPC; extraction models on-prem or private cloud (scoped)
- Not sending full contract PDFs to public chat APIs in default architecture
Use cases by team
| Team | Outcome |
|---|---|
| Accounts payable | Invoice → accounting system with 3-way match hook (scoped) |
| Procurement | PO and quote comparison fields extracted |
| Legal / compliance (scoped) | Contract metadata + clause search index |
| HR onboarding (scoped) | Form data into HRIS |
| Operations / logistics (scoped) | BOL, customs docs field extract |
| Customer onboarding (scoped) | KYC doc handoff with extracted JSON |
Integrations
Core systems
OCR alone misses tables and GST math errors. We ship validation + review UI + ERP export—so straight-through processing is trustworthy, not optimistic.
Document processing vs other operations AI
| Product | Focus |
|---|---|
| AI document processing | Extract structured data from files |
| Workflow automation AI | Route tasks and approvals after data exists |
| AI knowledge base | Search and Q&A on approved content |
| Meeting intelligence AI | Summarize meetings and action items |
| AI invoice processing | AP-specialized invoice IDP |
Together: IDP extracts → workflow approves → knowledge base indexes contracts → staff search.
Why Teenva AI
IDP + integrations
Not standalone OCR demo; export to systems you useIndia documents
GST invoices, multi-language headers (scoped)Human-in-the-loop
Review UX built in, not bolted on laterAccuracy metrics
Field-level precision/recall on holdout setOps
Managed IT support when vendor layouts change
Delivery process
Discovery
Doc types, volumes, target systems, accuracy bar
Sample collection
50–200 docs per type (anonymized)
Baseline
Manual entry time and error rate
Classifier + templates
Top doc types first
Validation rules
Business logic with finance/ops sign-off
Review UI
Roles, queues, keyboard shortcuts
Export integration
Staging then production ERP post
Pilot
One vendor or department; measure STP rate
Expand
New layouts, email ingest, knowledge index
Explore
Frequently asked questions
We build custom or integrate—you own templates and hosting; hybrid common.
Scoped—quality-dependent; often review-required.
Scoped for clause tagging; default IDP uses layout models + rules for structured fields.
Yes—VPC or on-prem inference (scoped) for confidentiality.
Template learning from 5–10 samples or manual template draw (scoped).
India GSTIN format, tax sum checks (scoped)—not statutory filing.
40–80%+ depending on layout consistency; measured in pilot.
Yes—webhook to workflow automation.
English + Hindi headers common (scoped); per-language eval.
8–12 weeks MVP (1–2 doc types + review UI + export) with sample corpus.
Related operations AI solutions
Build your document processing pipeline
Classify, extract, validate, and export—invoices, contracts, and forms with human review built in.
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