Teenva AI & Digital Ventures builds AI invoice processing for accounts payable, finance, and CFO offices from Bangalore, India. Vendor invoices arrive by email, portal, or scan—Teenva extracts GST fields and line items, matches PO and GRN (scoped), routes approvals, and posts bills to Zoho Books or your ERP—with workflow automation and human review where amounts or tax don't tie out.
AP teams shouldn't re-type PDFs or chase approvers on Slack. Teenva specializes invoice IDP—deeper than generic document processing on vendor master, duplicate detection, and India GST validation.
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AI invoice processing—AP capture, GST validation, matching, and approval on your finance stack.
Hub: AI solutions · Domain: Accounting
AP workflow we automate
| Stage | What AI + rules do |
|---|---|
| Capture | Email ap@vendor.com, upload, SFTP from vendors |
| Extract | Vendor, invoice #, date, GSTIN, HSN, lines, CGST/SGST/IGST, total |
| Validate | GSTIN format, tax math, mandatory fields, date logic |
| Vendor match | Fuzzy match to vendor master; flag new vendor |
| Duplicate check | Same invoice # + vendor blocked |
| PO / GRN match (scoped) | 2-way or 3-way match tolerances |
| Code | GL / cost center suggestions from rules (scoped) |
| Approve | Amount thresholds → manager/CFO chain |
| Post | Bill in Zoho Books / ERP; payment batch ready |
| Archive | Audit PDF + extracted JSON retained |
Low-confidence extractions hit AP review queue—not silent wrong posts.
India GST & compliance (scoped)
| Check | Purpose |
|---|---|
| GSTIN validation | Format and consistency with vendor master |
| Tax split | CGST+SGST vs IGST reasonableness |
| HSN/SAC | Present on B2B lines where expected |
| E-invoice IRN (scoped) | Cross-check QR/JSON when provided |
| TDS hints (scoped) | Flag categories needing TDS review—not tax advice |
Teenva automates data capture and rules—statutory filing remains your CA/finance responsibility.
Features we implement
- AP inbox — Dedicated email with auto-attach processing
- Vendor templates — Learn recurring supplier layouts
- Line-item tables — Messy PDF column alignment
- Approval matrix — Dept, amount, project-based routing
- Mobile approve (scoped) — Email/WhatsApp approve link
- Exception queue — Match failures with side-by-side PO view
- Payment export (scoped) — CSV for bank or RazorpayX vendor payout prep
- Dashboard — STP rate, days payable outstanding impact, backlog
- Audit — Who approved, field edits, original PDF hash
- API — Embed in custom finance portal
Architecture
Invoice ingest (email, upload, vendor portal)
OCR + invoice field models (GST-aware)
Validation + vendor/duplicate/match rules
AP review UI (if needed)
Approval workflow → workflow automation
Post bill → Zoho Books / ERP API
Optional → reconciliation AI on payment
Built on shared IDP components from document processing—AP opinionated UX and integrations.
Use cases by organization
| Organization | AP profile |
|---|---|
| SME / startup | High vendor count, Zoho Books, email invoices |
| Ecommerce / retail (scoped) | Logistics and supplier invoices at scale |
| Services agency | Contractor invoices, project coding |
| Manufacturing (scoped) | PO-heavy 3-way match |
| Multi-entity (scoped) | GSTIN per entity routing |
| Accounting firms (scoped) | Process invoices for multiple clients |
Integrations
Finance will not trust OCR that skips GST math. We validate tax totals, block duplicates, and keep approvers in the loop before anything hits the ledger.
Invoice processing vs other accounting AI
| Product | Focus |
|---|---|
| AI invoice processing | Vendor AP bills—capture to post |
| Expense automation AI | Employee reimbursements and cards |
| Reconciliation AI | Bank/ledger matching |
| Accounting chatbot | How-to and policy FAQ for finance users |
| AI document processing | General IDP beyond AP |
Why Teenva AI
AP-first
Vendor master, match, GST—not generic any PDFIndia finance
GSTIN, HSN, multi-state patterns (scoped)Zoho + custom ERP
Integrations we have shipped beforeStraight-through metrics
Prove touch-time reduction in pilotOps
Managed IT support when mailbox or API changes
Delivery process
Discovery
Invoice volume, ERP, approval matrix, GST entities
Sample invoices
Top vendors; layout diversity audit
Extract + GST rules
Field accuracy on holdout set
Vendor master sync
Matching and new-vendor workflow
Review + approval UI
Finance UAT
ERP integration
Staging bills in Zoho/ERP
Match rules (scoped)
PO/GRN tolerances
Pilot
One entity or vendor subset
Production
Monitor STP and exception aging
Explore
Frequently asked questions
We integrate with Zoho Books or build custom AP hub—you choose depth of match and approval.
Scoped via export/API—API integration services per Tally version.
Usually review-required; STP lower unless structured.
Configurable—many SMEs start 2-way PO-invoice; GRN when WMS data exists.
Scoped when IRN JSON/QR available from vendor or govt API.
Your matrix—engine routes; we don't pick approvers for you.
Duplicate detection at capture + optional payment hold until cleared.
Invoice processing = AP product (vendor, GST, match, post); document processing = broader IDP.
10–12 weeks MVP (email capture + GST extract + Zoho bill + one approval path).
New vendor layouts added via template studio; optional managed support.
Related accounting AI solutions
Build your AI invoice processing system
GST-aware capture, 3-way match, approval chains, and Zoho/ERP export for your AP team.
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